7 Tips to Plan Your Perfect “Themed Party”
Graduation parties, fiestas, 1970s and 80s, personalized special occasion parties for anniversaries or bridal showers… Themed parties can be a complete blast for everyone involved. However, if you’re new to party planning and you’re in charge of putting the event together, they can also be a stress-inducing nightmare.
Here are 7 party planning tips to make your life easier if you’re trying to put together a themed party:
Themed Party Tip #1: Set a Budget
It might seem out of step, but the first thing you’ll want to do is figure out your budget for the event. If your budget is $100, there’s no need to consider having Aerosmith perform live. Seriously though, nailing down your budget will really help you in figuring out details of your party plan and how best to accomplish them. Which leads us to…
Themed Party Tip #2: Make a Plan
There’s nothing worse than going to a poorly planned party. Essential things you’ll need to plan for based around your budget include: the time and date of the event, the venue, who to invite, date(s) invitations and reminders should be sent, food/beverages needed, decorations/props needed, and a day of event schedule. Put deadlines on each action item to be done and stick to it. Planning helps ensure that you know what to do, when to do it, and that everything gets done.
Themed Party Tip #3: Seek Online Design Inspiration (ahem Pinterest)
The “hive mind” is truly brilliant! I guarantee that no matter what themed party you’re planning, other people have already pulled it off in spectacular fashion and posted pictures, videos, and blog articles about it online. Perhaps the best place to go for themed party design inspiration on the internet is Pinterest. Borrow your favorite ideas, improve and add to them, and create your perfect themed party tailored to your specific needs and desires.
Themed Party Tip #4: Recruit a Friend or Family Member To Help
You know that one really smart, dependable, well-organized friend or family member you have? Yes, that one. If they were going to be invited to the party anyway, ask them to help you plan your themed party. The extra mind, hands, and feet will make your life soooo much easier than having to think of and do everything on your own. At the party, just be sure to give them a special gift and a big shoutout for all their help to thank them!
Themed Party Tip #5: Send a Themed Invitation (and Reminders)
If you’re having a Sip and See party, don’t just send out a bland email invitation. Make sure your invitation is themed according to your general party theme in order to set the mood and get people excited. This is true regardless of whether you’re sending printed invitations or an Evite. Also, if you need to send any reminder invitations, make sure they’re themed as well.
Themed Party Tip #6: Plan Games and Activities
Want to make your themed party extra memorable? Have some planned games and activities scheduled into your event. If you’re having a fiesta party for kids, you’ve simply got to have a pinata. If you’re having a Royal Costume party, you’ve got to plan a “best costume” vote and prize giveaway. Games and activities take a little extra planning, but the payoff in fun and great memories for you and your guests is more than worth it.
Themed Party Tip #7:
Is your themed party supposed to start at 7pm on Saturday? Then you need to be totally finished with everything on your to-do list by 4pm–or even earlier if you can pull it off. Rushing and being stressed ruins your ability to enjoy your own event. By finishing early, you’re also more likely to: a) not forget something important, and b) have time to come up with a backup plan if something bad happens (example: you need to find a different venue last minute). Your goal is to go into your party feeling relaxed, confident, and ready to have a great time. When your guests see you in this state of mind, it helps them better enjoy the event as well.
If party planning for your themed party seems overwhelming and stressful, let a professional handle the whole thing or at least help you with planning. Queen Isabella’s Events & Creative Consulting is happy to be at your service, and we work with clients remotely all over the country. Get in touch with us if we can help you!
Let’s Have a Party! Hooray!
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